Auto-sync with calendar invites

Auto-syncing Power Pages submissions with calendar invites can streamline event registration, appointment booking, or scheduling experiences for users. This setup typically integrates Power Pages, Power Automate, and a calendar service like Microsoft Outlook (via Microsoft Graph API) or Google Calendar.

Step-by-Step Guide

Use Case Example

Let’s assume:
You have a booking or event form on Power Pages. When a user submits the form, they automatically receive a calendar invite.

Step 1: Setup the Portal Form

Create a form (Basic Form or Entity Form) on Power Pages.
Store event-related details in Dataverse:
- Title
- Description
- Event start and end time
- Location
- Attendee email

Step 2: Create Power Automate Flow

Trigger

Trigger: When a row is added (Dataverse connector)
Triggered when a user submits the form.

Step 3: Create Event with Outlook (via Microsoft 365 Outlook connector)

Action: Create Event (V2)

Calendar: Choose a shared or specific calendar.
Subject: Dynamic from form (e.g., Event Name).
Start time & End time: From form inputs.
Location: Static or from form input.
Attendees: Use the user’s email.
Body: Add details (e.g., “You are scheduled for…”).

Optional:

Enable Is Reminder On?: Yes
Set Reminder Minutes Before Start: e.g., 30

Alternative: Use Microsoft Graph API (via HTTP action) for deeper control, recurring events, etc.

Step 4: Send Confirmation Email (Optional)

Action: Send an email (V2)
Subject: “Calendar Invite Confirmation – [Event Name]”
Body: Thank you message + event details

Step 5: Sync to User’s Calendar

If the attendee is internal (Microsoft 365 user), the invite will sync automatically. For external users:

Outlook sends an .ics invite which users can accept.
Google Calendar auto-detects the invite from the email.

Advanced: Google Calendar Integration

Use the Google Calendar connector in Power Automate.
Action: Create an event (V4)
Fill in title, time, location, description, and attendee emails.

Additional Features

Recurring Events: Set recurrence rules via Microsoft Graph.
Canceling Events: Create flow to delete/update calendar events.
Add to Teams Meeting: Use Online Meeting = True in Create Event (Outlook) for auto-generating Teams links.

Security & Permissions

Grant appropriate calendar write permissions.
Use Application Registration if working with Graph API.
Ensure your Power Automate connection has Calendars.ReadWrite.

Example Use Cases

Event registrations (e.g., webinars, workshops)
Interview scheduling
Customer support appointments
Resource bookings (e.g., rooms or equipment)